Plater Trust seeks part-time Administrator

Source: The Charles Plater Trust

A vacancy for a part-time Administrator has arisen with The Charles Plater Trust.

The Charles Plater Trust ( www.plater.org.uk ) is an independent charitable organisation that makes grants to a wide range of religious and non-religious organisations, people, and groups, supporting leadership, social action, and applied research projects across England and Wales.

We support our partners to deliver social justice through education in its broadest sense. In the last three years, our engagement within the sector has grown exponentially and we now need to recruit a part-time temporary administrator to help with our mission.

We are a small but respected Trust with just one part-time employee, but we work with a highly committed partnership of exceptional charities to deliver positive change in the lives of thousands of vulnerable people each year.

JOB SPECIFICATION AND HOW TO APPLY

Terms and Conditions Summary

• Location: Home working with occasional team days in London (Victoria)

• Self-employed freelancer paid per hour at London Living wage of £13.85 p/h, non-negotiable

• 7-14 hours a week with flexible working options for six months (to August 2025)

• Contract: Self-employed

• Closing date: 13:00 hours GMT on Tuesday 4th February 2025

• Interviews: 10 February on Zoom

• Start date: 17th February 2025 (negotiable)

• Probation period: One month

About the role

The CPT's Administrator will be responsible for a range of organisational and administrative duties that support all the Trust's varied programmes of work and its operations. The Trust Manager will provide direct line management. Due to the varied nature of this role, the postholder will work with trustees, applicants and partner charities directly.

For example:

• Liaising with the Trust Manager to ensure that grants programmes and projects achieve their goals;

• Collaborating with the Trust Manager to finalise documentation relating to awards and grant payments and to keep accurate records;

• Prepare publicity for the grants competition and to arrange Trust events;

• Preparing papers for meetings with the chairs of committees;

• Providing timely and accurate information to the trustees and Trust Manager to support strategic decisions.

Key responsibilities will include:

Keeping accurate records and preparing papers and minutes for the meetings of the Board of trustees and its two committees. There are currently four meetings a year.

Administering the grants application process, which takes place twice every year and includes preparing guidance, responding to enquiries, arranging application reviews, collating feedback, organising the grants making committee and corresponding with applicants pre- and post-award.

All applications and awards are managed via a database.

Ensuring that the trustees and Trust manager are appropriately resourced and

Act as first point of contact for all public enquiries.

Making the administrative arrangements for Trust events, which involve an annual awards ceremony, conference, and online learning events.

Preparing summary information aboutTrust programmes including the progress of grants /projects and basic financial book-keeping as directed by the Trust Manager.

Providing ad hoc support for other aspects of the Trust's work as needed and general administration.

Selection Criteria

The following criteria will form the basis for evaluating applications. Candidates must demonstrate in their CV and / or cover letter that they meet the following criteria.

1. At least 2 years administrative experience in a role with multiple responsibilities

2. Self-motivated with the ability to work independently, to take the initiative and know

when to ask for advice or help. This is especially important as this role involves remote (home) working most of the time

3. Excellent interpersonal skills for successful collaboration with a range of different people

4. Able to work at speed with a high degree of accuracy using a variety of administrative and technical tools in Office 365

5. Experienced in the use of databases like Airtable.

6. Understanding charity governance and experience of supporting committees / boards with experience of writing papers and minutes

7. Experience of organising events including webinars using Zoom. Ideally, knowledge of setting up event publicity on Eventbrite.

8. Excellent written and spoken English

9. A clear thinker who can plan and manage their time effectively and efficiently

10. Understanding the importance of confidentiality and data protection rules

11. Knowledge of the voluntary sector

12. Experience of grants or projects administration

Application Process

To apply for this role, you will need to send an email to plater@cbcew.org.uk before 1pm on Tuesday 4th February 2025 with your CV and cover letter attached.

If you'd like to have an informal conversation about the position before you apply, please email plater@cbcew.org.uk to arrange a convenient time for a call.

We value and promote Equity, Equality, Diversity and Inclusion (EEDI).

Your cover letter should answer the questions and include the information requested below:

1. What attracts you to this role at the CPTt?

2. How does your previous experience make you the ideal person for this position?

3. In your opinion, what are the benefits and challenges of working remotely?

4. What are your main professional development needs or aspirations?

5. Do you require any of the following reasonable adjustments for interviews?

• Extra time

• Option to interview without your camera on

• An interview at a specific time of day (please suggest)

• A British sign language interpreter

• Anything else - please describe

Please include the following information in your covering letter (or CV):

• Your email address and / or telephone number that you are happy

for us to use to contact you about your application

• Your home address

• The names and contact details for one work-related referee that we can contact if you are offered the job subject to references

• A statement confirming whether you have the right to work in the UK

• A note to let us know if the scheduled interview dates are possible for you and whether you would prefer a particular time of day.

We will contact you on Thursday 6th February if you are being invited to a preliminary interview, which will take place on Zoom on Mon 10 February. The interview will last up to 45 minutes.

We regret that we cannot accept late applications or provide feedback to all applicants. Feedback will be supplied on request only to candidates who have been invited to attend an interview.

The decision of the CPT Trust is final and non-negotiable.

Key Dates

1pm GMT on Tues 4th February 2025 Application Deadline

By 5pm on Thurs 6th February Applicants receive invitation to 1st interview

Mon 10 February 1st interviews held on Zoom (45 minutes)

By 5pm on Wed 12 February Applicants told outcome of interview

13th February 2024 References requested for successful candidate

14th February 2024 Job offer is confirmed subject to references

From week beginning 17th February 2025

Employment commences (start date negotiable)